WORKFLOWS
Cross-system workflow orchestration
Flows that move between site, CRM, payments, email and management system - all steps wired and automatic.
- Make / Zapier / n8n / direct API
- Complex conditional flows
- Retry + recovery mechanism
BRAIN FLOW · Enterprise automation
Stop copy-pasting between systems.
We wire up the tools you already use - site, CRM, payments, email, WhatsApp - into flows that run themselves, no human in the loop.
Auto workflows1000+ integrationsRetry & recoveryFull tracking
BRAIN FLOW · capabilities
Automations that save hours every day.
Four directions we deploy - each works alone or as part of the whole.
Communications
Auto email / SMS / WhatsApp
Context-aware comms - confirmations, reminders, personal offers - with no one pressing "send".
- Templates with dynamic vars
- Time-zone-aware scheduling
- Built-in subject + content A/B
Data
Data sync across systems
CRM, store, sheets, ERP - every system shares the same view. No more manual export/import.
- Real-time bi-directional sync
- Smart field mapping
- Full sync log
Monitoring
Full tracking and visibility
You see what ran, what succeeded, what failed and why. Live dashboard + email / Slack alerts.
- Live workflow dashboard
- Failure alerts
- Per-run logs
Integrations
Plugs into everything you already use
The agent sits on top of the tools you already use - ERP, CRM, finance systems, cloud, chat. No system swap, no data migration.
SAPOracleNetSuiteMicrosoft DynamicsWorkdayPrioritySalesforceHubSpotPipedriveZohomondaySlackMicrosoft TeamsWhatsAppGmailGoogle CalendarNotionJiraAsanaZapierMakeAWSAzureGoogle CloudCustom API
AWSBRAIN FLOW · Case studies
Live automations saving hundreds of hours
Processes we automated for Israeli customers - each running hundreds of thousands of times per year.
BRAIN · flow-leads
Active workflowstep 3/5
🌐Website form
👤CRM
💬Slack
✉️Email
📅Calendar⏳
Sales
Real projectEnd-to-end lead flow - 14 steps
From website form to calendar meeting - a lead runs 14 automated steps: scoring, routing, reminders, first offer.
- Facebook/Google Ads → CRM in 3 sec
- Auto-scoring across 12 params
- Round-robin + capacity routing
- Auto reminder if no reply in 30min
3s
Form to record
0%
Lost leads
+47%
Conversion lift
How we work
A process that delivers value from day one
Three steps - map current state, build, stabilise over time.
Mapping
Find manual steps to automate
We sit with the team, watch the workday, mark every copy-paste step - that is where the gold is.
- Full-flow shadowing
- Manual-step inventory
- ROI ranking
Build
Build, connect, test
We build with Make/Zapier/n8n or custom code, test on real data, deploy gradually.
- Build in Make / Zapier / n8n / API
- Real-data testing
- Gradual rollout
Maintain
Monitor, fix, improve
Dashboard with full logs, failure alerts, and continuous improvement based on production behaviour.
- Dashboard + alerts
- Retry + recovery mechanism
- Data-driven improvement
BRAIN FLOW - ROI
How many hours saved with the right automation
Real numbers from 30+ automation projects in the past two years.
127h
Saved monthly
On average - per customer. Equivalent to a full-time employee.
1,500+ hours / year
92%
Fewer errors
Manual = manual errors. Automated = built-in validation at every step.
No more "wrong column"
<3s
Event response
Event triggers (form, purchase, inquiry) - within 3 seconds the flow runs.
Instead of hours-days
×8
Ops capacity
Same team, 8x the tasks. Automation does not tire or take leave.
Without new hires
Parameter
Without
With BRAIN
Recurring task scheduling
Calendar reminders
Automatic
Copy errors
8-12% of actions
Zero
New-lead response
4-24 hours
Under 1 minute
Monthly reports
2-3 work days
Hands-off
* Avg. based on 30+ automation projects. Results vary by process complexity.
By the numbers
Automations running around the clock
+0
Active flows
+0
Runs per year
0.4%
Success rate
<3s
Avg. response
127h
Saved monthly per customer
24/7
Round-the-clock ops
FAQ
What we get asked most
Make/Zapier: fast to build, visual, fit most cases. n8n: full flexibility, self-hosted. Direct API: most stable, fits scale. We pick per case.
Auto retry, email/Slack alert, full failure log, option to re-run manually. Our avg success rate: 99.4%.
Almost always yes. With API - direct connect. Without - via DB, web scraping, or RPA. Talk to us about the specific case.
With us: monthly retainer with monitoring, bug fixes and small improvements. 3rd-party tools (Make/Zapier): from $30/mo for simple flows up to $1,000+/mo at scale.
BRAIN FLOW · next step
Stop working around your systems.
We'll map the most time-consuming process in your org, show how to automate it, and give a proposal - free.